Attorney Remittance Setup Information

Last Updated June 24, 2014

The Remittance Setup screen allows you to change or enter jurisdiction and attorney information that is specific to TaxLedge, including remittance rules. The jurisdictions must be created in the Tax Collection System prior to using this screen.

The following roles and user entitlements should be set in the Tax Collection System for users needing to use these screens.

Remittance Setup Screen Entitlements, Tasks, Jobs

ACTGL_REMIT_SETUP - Allow users to see the Remittance Setup screen (Remit Setup task, TL Admin job)

GLREMIT_SETUP_CHANGE- Allows users to make changes on the the Remittance Setup screen (Change Remittance setup task, TL Admin job).

To search for and make changes to a jurisdiction:

  1. On TaxLedge’s Main Menu bar, select Maintenance, then Remittance Setup. The Remittance Setup screen will be displayed.
  2. Click Enter Query on the top right of the screen.
  3. Enter the Tax Unit number and Year to view. Normally you would enter the current tax year.
  4. Click Search.
  5. Make any necessary changes to this jurisdiction (only the TaxLedge name and mailing address, email, and contact information can be changed).
  6. Click Save.

To make changes to an existing attorney:

  1. On TaxLedge’s Main Menu bar, select Maintenance, then Remittance Setup
  2. Search for a jurisdiction (see above).
  3. Click the Attorney Info tab. All of the jurisdictions associated with the attorney are listed at the bottom of the screen.
  4. Click Edit Attorney.
  5. Change the information as needed.
  6. Enter an Effective Date.
  7. Click Save.
  8. Click Yes to the confirmation message.

To add a new attorney:

  1. From the Attorney Info tab, click Add New Attorney.
  2. Enter the Name, Address, City, StateZip Code and Contact Name as it will appear on checks, wires, ACH slips and reports.
  3. Enter the correct Begin Date for the attorney
  4. Click Save.
  5. Click OK to the confirmation message.

To change the attorney for the jurisdiction, assign an attorney for the jurisdiction, or direct attorney fees to be paid to the jurisdiction:

  1. From the Attorney Info tab, click Change Payee. A popup window displays the available attorney.
  2. Select the desired attorney from the Available Attorneys list. To pay attorney fees to the jurisdiction instead of the law firm, select Pay to Jurisdiction .
  3. Click OK.
  4. Set the Effective Date to the desired date (normally this will be in the future).
  5. Click Save.
  6. Click Yes to the confirmation message.
  7. Click OK to the next message about the default attorney fee amount type being assigned and to use the Remittance Rules screen to add other types.
  8. On the main Remittance Setup tab, the End Date for the ATTY_FEE option in the System Field will have an end date that is the day before the Begin Date entered for the newly selected attorney. No other changes can be made to this 'deactivated' attorney. You may need to scroll the bar next to Remittance Rules to see this information.
  9. To see the new attorney information, slide the scroll bar in the Attorney section to the right.
  10. If the new attorney is displayed, click the Attorney Info tab. The Remittance Rules for the deactivated attorney have been copied to the new attorney.
  11. Click Bank Info. By default the Bank Name on the Bank Info tab is given as 'No Bank Assigned' and the Start Date is the same as the Begin Date for the attorney (or jurisdiction). This does not need to be changed if all payments will be made by check and bank information is not needed for other reports or processes, such as bank reconciliation/check clearing.

To add a new bank to receive disbursed funds (required for wire and ACH payments) (for banks and accounts the funds are coming 'from', use the Tax Office Info/Maintenance screen):

  1. From the Attorney Info tab, click Bank Info.
  2. Click Add Bank.
  3. On the New Bank popup window, enter the Name, Address, City, State, and Zip Code as it will appear on checks, wires, ACH slips and reports.
  4. Click Save.
  5. Click OK to the confirmation message. You have now added a bank to the system but have not associated it with any jurisdiction or payment type.

To change the bank associated with the attorney:

  1. From the Bank Info tab, click Change Bank.
  2. Select the correct bank from the list in the popup window.
  3. Click OK.
  4. Enter the account information for the new bank account (account description, ABA/route number, account number, a repetitive or bank tracking number, and the information required for the NACHA and QuickBooks files.
  • Effective Date: Defaults to the effective date for the attorney. You can change this date.
  • Routing Number (required for ACH and wire): Must be 9 digits.
  • Account Number (required for ACH and wire): must be numbers, not letters
  • Repetitive Number: Code used by some banks as a shortcut to the transaction information commonly used for online bank systems. It can be alphanumeric, alpha or numeric.
  • NACHA File Parameters - Use the instructions provided by the bank. If you are changing banks, the previous NACHA parameters will remain, but can be changed.
  • QuickBooks Information: Use the names from QuickBooks' Chart Of Accounts.
  1. Leave the Action option set to 'Replace this account' or change it to 'Create an additional account'.
  2. Click Save.
  3. If you're replacing account information, click Yes to the confirmation message that appears. The information appears on the Attorney Info tab and the Bank Info tab is disabled.

To change remittance rules for an attorney:

  1. From the Attorney Info tab, click Change Remittance Rules. The Bank Account number and bank name auto-populate in the Attorney Remittance Rule Maintenance popup window.
  2. Enter amounts in the fields that trigger auto-select, check, ACH and wire. One of them can be $.00.but they cannot all be the same amount. Leave the field blank if you will not be using that payment type. If all amount fields are left blanks, payments will be processed as checks.
  3. In the Payment Address area, choose Attorney or Bank.
  4. Check Print EFT slips if you want these slips to print automatically in the Check Writer screen.
  5. Enter an Effective Date.
  6. Click Save. The changes will be shown in the lower right corner of the Attorney Info tab.