Adjust Remittances Last Updated June 8, 2010

If you need to make a permanent adjustment to one or more accounts, you can do so in the Adjustments screen.  You can also search for adjustments already processed.  You should not use this screen to correct errors that originated in the Tax Collection System.

Adjustments to attorney remittances must be made to the taxing jurisdictions, not the attorney unit.

The following roles and user entitlements should be set in the Tax Collection System for users needing to adjust remittances in TaxLedge.

Remittance Screen Roles

GLTAXLEDGE_FOUNDATION - Allows access to the TaxLedge database tables. Restrictions are made by removing entitlements to users

Remittance Screen Entitlements

ACTGL_REMIT – Allows access to the Remit screen

GLREMITADJUST - Allows access to the Adjustment screen

Click here to see other entitlements needed to perform certain actions on this screen.

To make an adjustment:

Be sure you want to make these adjustments -- they are permanent changes for that load!

1. In the Remit screen, click on the Adjustments tab.
2. Click on the Transaction Type drop-down menu and select the type of adjustment you need.  The choices are:

Attorney Refund Adj	Refund of monies to an attorney that were previously collected
Reverse Attorney Refund Adj	Addition of monies from an attorney that were previously collected
Delinquent Refund to Jurisdiction and Attorney	Refund of monies to an attorney and corresponding jurisdiction that result in the attorney fee being calculated from a total amount designated
Reverse Delinquent Refund to Jurisdiction and Attorney	Addition of monies from an attorney and corresponding jurisdiction that result in the attorney fee being calculated from a total amount designated
Jurisdiction Refund Adj	Refund of monies to a jurisdiction that were previously collected
Reverse Jurisdiction Refund Adj	Addition of monies from a jurisdiction that were previously collected
Special Assessment Collections	Subtraction of monies related to Special Assessments to a jurisdiction or attorney.
Reverse Special Assessment Collections	Addition of monies related to Special Assessments to a jurisdiction or attorney.

3. Select Debit (DB) or Credit (CR).  In general, transaction types with the word 'reverse' in them are debits and will increase the remittance total.  Credits decrease the totals. (This logic is reversed in the Check Writer.)
4. Select a Tax Unit for which to make the adjustment. If you enter an invalid tax unit number (one that is not in the TaxLedge jurisdiction table), an error message will appear and that adjustment will not be processed. It will remain in the Adjustment screen until the correct unit is entered.

5. Enter a value for the Lookup Key.  This is used for internal referencing nd can be any combination of letters and/or numbers.  It will allow you to retrieve this group of adjustments by searching for this key.
6. Enter the Amount of the adjustment.  You can only enter positive values here.  You cannot adjust negatively.
7. Press Tab.  The Credit Totals and Debit Totals at the bottom of the screen will keep a running total of the amount(s) just entered.
8. Enter the date you want the adjustment to become effective in the Effective Date field.  Make sure this date is included in the date range to be entered in the Remit screen when recalculating to see the adjusted amounts (see below).
9. The Post Date defaults to the current date, but it can be changed.  It refers to the deposit date to use for the adjustment.
10. If you want to post the adjustment to the Remittance screen, click in the Post box.

If you want to save the adjustment without posting it, leave the Post box blank.

If you want to post all of the adjustments, click the Post All button. This places checks in all the Post boxes.

11. If you are finished with the adjustments, click Save/Process at the bottom of the screen.  Otherwise, press Tab and repeat steps 2-15 for each adjustment you need to make.

Only those adjustments that have the Post box checked will be processed.  If the adjustment has already been posted (it has a posted date), you will not be able to post it again.  If you do not check the Post box, but do click Save/Process, the adjustment is saved, but not applied to the disbursement total for the jurisdiction.  The Post date is not saved until the Save/Process button is clicked.

12. To see the processed, adjusted amount(s), click the Remit tab, then click Recalculate.  Credits are viewed as negative amounts and debits are displayed as positive amounts.  (The Date Range fields refer to the Posted Dates, not the Effective Dates.)

You can search for adjustments already in the system, including those posted and unposted:

13. In the Remit screen, click on the Adjustments tab.
14. Enter in any or all of the search parameters in the Search Options area, including:

• Year - the year against which the adjustments were made. This is based on the Effective Date entered when the adjustments were made.
• Payee - the tax unit against which the adjustments were made.
• Lookup Key - the key that you assigned to the batch of adjustments.
• Transaction Type - the type of adjustment that was created.  These include: Attorney Refund Adj., Reverse Attorney Refund Adj., Delinquent Refund to Jurisdiction and Attorney, Reverse Delinquent Refund to Jurisdiction and Attorney, Jurisdiction Refund Adj, Rendition Penalty, Reverse Jurisdiction Refund Adj., Special Assessment Collections and Reverse Special Assessment Collections.
• Effective Date - Enter the dates between which the adjustments should take effect. For example, if users don't want adjustments to be included in today's deposit, they can enter an Effective Date of tomorrow.
• Posted Date - Enter the dates between which the adjustments were posted to the tax unit (i.e. actually saved in the adjustment screen). These are the deposit dates used for the adjustments. If a Posted Date is entered, but no adjustments were posted that day, the date will be ignored in the search.
• Status of Adjustments - select the status of the adjustments for which you are searching.  The choices are: Posted, Unposted or All.

15. Click Search.
16. If you need to clear the search results in order to search again, click the Clear button.