Harris County Remittance Letters

Last Updated September 3, 2019

 

You can print jurisdiction remittance letters either before or after the actual check has been printed as long as the remittance request has been processed in the Check Run module. For each jurisdication, data is reported as net funds, gross funds (net funds + reversals), and reversals. A text file of data is also created.

Current taxes and current penalty and interest amounts are automatically shifted to delinquent taxes and delinquent penalty and interest on 7/1/tax year + 1. Amounts should balance to the TC298N report from the Tax Collection System.

Users must have the GLTAXLEDGE_FOUNDATION role and the user entitlements TAXLEDGE_REPORTS and GLRPTTU_REMIT_LETTER granted in the Tax Collection System to run this report.

The client preference JURIS_REMIT_LETTER_PHONE_NUM should contain the phone number for the bottom of the letter.

To process Harris County Remittance Letters:

  1. On TaxLedge’s Main Menu bar, select Reports, then select Harris County Remittance Letter. The Remittance Letter screen will be displayed.
  2. Select a File Type from the drop-down list. This defaults to Property Tax.
  3. Choose one of the following radio button options: Disbursement Processed Date, Remit Date, or Deposit Date.
  4. Depending on which radio button you selected, enter one of the following
  • (optional) Enter a Disbursement Processed Date field. This is the date remittances were processed in TaxLedge.
  • (optional) Enter a Remit Date. This should be used when multiple disbursements are processed on the same day; it is the latest date entered in the Date Range fields on the Remit screen when loading the remittance batch.
  • (optional) Enter Deposit Date begin and end dates. These are the date ranges from the Remit screen.
  1. Check the Create separate files for each tax unit radio button if you plan to FTP individual files to the jurisdictions.
  2. To create a text file of data, check the Create IFAS Files box.
  3. If you checked the Create IFAS Files box, enter a Batch ID. The expected format is xMMDDYY, where 'x' can be a letters or number of your choice. For ex., T022019, indicating a posting data of February 20, 2019.
  4. If you check the Create IFAS FIles box, a IFAS Posting Date will be autopopulated based on the date entered within the Batch ID, but using a YYYYMMDD format. Here, for ex., it would be entered as 2019022.
  5. Select a year to which the levy should be posted: Current Year or Last Year Levy.
  6. Click Print.
  7. This report can be tracked on the batch menu. A popup window will appear after you click Print that gives you the batch request sequence number. Contact ACT if you want this feature.