Introduction to Check WritingLast Updated June 8, 2010 |
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The Check Writer module contains all the approved remittances and refunds that have been verified and sent to it. It is in this module that checks are printed and wire transfers and ACH payments are prepared. A number of manual steps can come into play before payments are completed, depending upon the type of payment to be made and specific tax office procedures.
Remittance payments can be made via check, wire, or ACH. Refunds are issued only via check.
After processing in the Check Writer module, refunds must be posted back to the ACT Tax Collection system. Manual refunds must be hand-entered into the ACT system. A register of checks printed can be generated.
Transactions cannot be changed here. If names or addresses are incorrect in the Check Writer, the run must be cancelled in the Check Writer, then in either the Refunds or Remit screen.
The following roles and user entitlements should be set in the Tax Collection System for users needing access to the Remittance program in TaxLedge.
Check Writer Screen Roles
GLTAXLEDGE_FOUNDATION - Allows access to TaxLedge
Check Writer Screen Entitlements
ACTGL_CHWRITER - Allow users to see the Check writer screen
GLPROCESS_CHKRUN - Allows users to use the Process button on the Payment Batches tab
GLPAYMENT_PRINTING – Allows users to see the Payment Printing tab
GLNUM_ON_HAND – Allows users to use the Requests on Hand field
GLPROCESS_ADJ - Allows users to use the Process button on the Adjustment tab
GLADJUST_CHECKS - Allows users to access the Adjustment tab
GLBEGIN_CHK - Allows user to enter values in the New Begin Check Number field
GLCHANGE_PRINTDT - Allows users to change the print date
GLCHKWR_COMMENT - Allows users to update the name, address and comment line information
GLDISCARD_CHECKS - Allows users to see and use the Discard tab
GLESCHEAT - Allows users to see the Escheat option on the Adjustment tab
GLPOSTBACK - Activates the Postback button
GLPRINT_CHECKS - Activates the Print Checks button
GLPRINT_COPY - Allows users to print copies of checks and EFT slips on the Adjustment tab
GLRENUMBER_CHECKS - Allows users to renumber checks using the Renumber field and the Update Check Numbers button on the Adjustment tab
GLREUSE_CHECKS - Allows users to use the Reuse checkboxes on the Adjustment tab
GLSKIP - Allows users to use the skip checkbox
GLSHOW_ACCOUNT- Allows the tax office bank account number to display on the screen
GLVOID_CANCEL - Allows users to cancel checks using the Void/Cancel checkboxes on the Adjustment tab;
GLVOID_REPRINT - Allows users to void checks using the Void/Reprint checkboxes on the Adjustment tab.
Contact ACT for assistance in setting these roles for individual users.. The various combinations of these entitlements will be shown on the individual help documents listed below. Click here to see what parts of the screens these entitlements cover.
Adjustments in the Check Writer Module
Process Payments in the Check Run Screen