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Ag Rollback payments can be made either in an online or an ag rollback deposit.  If you open an ag rollback deposit, only the ag rollback amounts due will be shown on the payment screens.  The Ag Rollback payment screens look and function exactly the same as the Online Payment screens.  You can accept full payments, partial payments, overpayments, and payments within tolerance amounts.

User Entitlements

The following user entitlements must be set for each user who needs access to the Payment screens. They are part of the take Limited Advanced Payment and Take Full Advanced Payment tasks.

Changes can be made with these jobs: Cashier1, CashierNo2, Head Cashier See Tasks, Entitlements, and Jobs for more information.

ACT8001 - Query Deposit Control.

ADVANCED_DEPOSIT - take a simple or advanced payment.

CHANGE_DEPDATE - This defaults toN, so users cannot change the deposit date to something other than the current. Set to Y to allow this for individual users.

CHANGE_PAIDDATE - Change the receipt date for the entire deposit, but not for individual transactions within the deposit.

CHANGE_PMT_PAIDDATE - Change the receipt date for transactions within a deposit, but users cannot change the deposit or receipt date for the deposit as a whole.

NEED_REFUND_APPROVED - Default is N, so users do not need a supervisor to approve overpayment refunds for a particular user.

After opening or re-opening an ag rollback deposit, you will see the Advanced Payment screen.

1. Enter the account number(s). If you do not know the account number, see Locating an Account.

2. After you have found the account number in the Account Search screen, you can check the account balanced by selecting Account Status in the Go To list.  
3. Whether you are in the Account Status or Account Search screen at this point, press Ctrl+Q (Exit). You will be returned to the Payment screen with that account number.

2. Press Tab; the Certified Owner and Total Due will appear.
3. If you want to exclude a year, unit, or rec type from a payment, click Details; the Payment Detail screen will appear.:
4. By Year, click the Year drop-down list and click the year to exclude.
5. By Tax Unit(excluding the unit foreveryyear), click the Tax Unit drop-down list and click the tax unit to exclude.
6. By Rec Type, click the Rec Type drop-down list and select the rec type to exclude.
7. Another way to exclude a Tax Unit is to click the Excl box () next to that unit, placing a checkmark there.

Note: To Include years or units you have previously excluded, return to the exclude or include list and select those years and/or units again. The checkmarks in the Exclude column should disappear.

4. Click Remittance. The Remittance screen will appear, showing the total Due.
5. Select the Payment Type in the drop-down list:  Cash or Check.
6. If applicable, enter the check number.
7. If the payment is not from the Certified Owner, either find the fiduciary number for the alternate payer or create a new alternate payer.
8. Enter the total amount of the payment in the Payment Amount column.

Hint:  Enter $100.00 as 100; enter $100.34 as 100.34

9. Press Tab; the Applying Amount will appear.
10. Change the Applying Amount if necessary.

11. Press Tab. If the Payment Amount for a cash transaction is more than the Applying Amount, the amount of change will appear in the Change Due column.
12. Click Apply; a Confirmation message may appear for partial payments, overpayments, and for payments within tolerance amounts.  Click Yes; the message 'transaction complete, 1 record applied and saved' will appear in the status bar. You will be returned to the Payment screen.
13. If you are not set up to print receipts automatically, click Receipt.
14. If you have made an error in the payment, you or your supervisor may be able to undo it by clicking the Void button to display the Unpaid window, then placing a check in the Unpaid box next to the amount in error, and clicking Process.