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There are currently several steps involved to post Internet payments:

• Select individual accounts to be paid by using the Internet Payment screen.  This also creates a file that will be used by the posting process (this takes the place of the iPayment File process).
• (optional) Print an Internet Credit Card Payment report (batch menu no. 143), an Internet E-Check Payment Report (batch menu no. 142).
• Post the selected payments into the Tax Collection System by using the Internet Credit Card Posting process on the batch menu.

This Internet Payment screen displays accounts for which Internet payments have been successfully processed through an ACT 7 web site. You can select either all or some of the accounts on this screen to be posted.  You should base your decisions on what funds have reached your depository bank account.=

User Entitlements

The following user entitlement must be set for each user who needs access to the Portfolio Payment screens. It is part of the Manage Internet Payments and Run Batch Processes tasks.

Changes can be made with the Head Cashier job. See Tasks, Entitlements, and Jobs for more information.

PENDINGPAYMENTS - allow users to access the Internet Payments screen.

Client Preferences

INTERNET_PAYMENT_DELAY - Set to the number of days to lapse before Internet transactions are shown in the Internet Payment screen. Typically this is the number of days between the date the payment is taken on the Internet and the date those funds are deposited into the tax office's bank account.  For ex., entering '1' means that payments made on the Internet yesterday will be visible in the Internet Payment screen and on the Account Status screen's Payment Pending button.

INTERNET_PAY_SHOW_SETTLED -  Set to Y only for those tax offices receiving settled transaction data in the daily credit card reconciliation files. Currently, Hamer Enterprises is the only vendor offering this option.  For these offices, a Settled’ column will be checked for all Internet transactions that have been flagged as settled in the file.  A settled transaction is one whose funds have been deposited into the tax office's bank account.

If you manually post some or all of your Internet payments, you can remove them from this screen as well.  

Payments that have already been posted into the ACT system are not shown on this screen.  

The accounts having payments listed on this screen will also have the Internet Payment button visible on the Account Status screen.

1. From the Main Menu, select Update, then Internet Payments.  The Internet Payment screen will appear, showing all transactions that have not been posted by the credit card lockbox. Credit card transactions are marked with a Type of CC, while eCheck transactions have a Type of EC. When you enter the screen, any payments you selected the last time you clicked either Save Working Changes' or 'Create IPayment File' will still show as checked in the Pay column and have a dark gray background. All other payments will be unchecked. The same is true of the Settled column as well.

Note: Transactions that have been voided or credited for the full payment amount will not appear, since they are not eligible for posting.

For tax offices using Hamer Enterprises as their vendor, the Settled column will be checked for all Internet transactions that have been flagged as settled in the file.

A blue background on a payment row indicates an ag rollback (OS) payment.

2. To change the order in which transactions are listed on the screen, you can click the Transaction Date, Account Number, Split Pay, Payment Amount or Type buttons at the top of the appropriate columns.
3. To select a new group of accounts (or make changes to the previous group) for posting, you can:

• In the Search box, enter a date range and/or select a Payment Type option (all, credit card only or eCheck only). If the client preference INTERNET_PAY_SHOW_SETTLED is set to Y, you can also choose a Settled Type option (all, settled only or unsettled only) .
• To show only ag rollback payments, click the OS Accounts only radio button.
• Check the payments that you do not wish to post or check the Select/Deselect All Pay box to check all the checkboxes, then uncheck the individual accounts that you do not want to pay.  The Totals of Selected Items fields will be updated as you make your selections.  

Note:   Make sure that any transactions that were checked when you came to the screen are unchecked if you do not want to post those payments.

• If you can see the Settled column, you can check or uncheck transactions to mark them as settled. Clicking the Select/Deselect All Settled will check or uncheck the entire column. Since the Pay column holds those transactions that will be marked for posting, you can click the Copy All Settled to Pay button to move all of the checkmarks in the Settled column to the Pay column. Other checkmarks in the Pay column will not be affected by this.

4. If you are not ready to create an iPayment file for posting, you can save your changes by clicking the Save Working Changes button, the Save button on the toolbar, or the F10 (Save) button on your keyboard.
5. If you are ready to create an iPayment file for posting click Create IPayment File.  A popup window appears with the batch request number you need for posting the payments via a lockbox, batch menu no. 145.

For transactions that were saved with a Settled checkmark, the Settled flag is updated in the database. The transactions you selected can now be used to post the payments into ACT 7.

6. To keep a manually posted  transaction from appearing in this screen,

• Check the payments that you want to remove or check the Select/Deselect All box to check all the checkboxes, then uncheck the individual accounts that you do not want to remove.  
• When you have finished making your selections, click Remove Selected Pay Transactions.  The next time you come to this screen, the selected transactions will not appear.

Note: Make sure that any transactions that were checked when you came to the screen are unchecked if you do not want to remove those payments.  

If you remove transactions in error, contact ACT for assistance.