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At times during the day you may want to see details about the funds collected in a particular deposit.

User Entitlements

The following user entitlements must be set for each user who needs access to the Deposit Control screen.They are part of the Pay Special Liens, Take Limited Advanced Payment, Take Full Advanced Payment, Manage All Deposits and Take a Special Payment tasks.

Changes can be made with these jobs: Cashier1,CashierNo2, Head Cashier, and Liens User. See Tasks, Entitlements, and Jobs for more information.

ACT8001 - Check the box to use the Deposit Control screen.

SHOW_DEPCTL_TOTALS_ROLE - Check the box to see the deposit totals on the right side of the screen.

SHOW_CASH_REMOVE_DEP_CONTROL - Check the box for each user who should be able to see the Cash Removed field (Manage All Deposits and Manage Own Deposit tasks)

AUTHORIZE_CASH_REMOVE - Check for users authorized to enter cash removal amounts.

Client Preferences

REQUIRE_CASH_REMOVE_AUTHORIZE: Set to Y to require an authorization for each cash removal entry. Set this to N if authorization to remove cash is not needed.

To inquire about a deposit:

1. From the Main Menu, click the Payment Process () button or select Payment, then Payment Process, or click the Go To drop-down list and select Payment Process; the Deposit Control screen will appear.
2. Press F7 (Enter Query) to clear the screen.
3. Enter a Deposit No.
4. Press F8 (Execute Query); the Deposit Control screen will show the total paid and the amount of cash and checks in the deposit.

To enter cash removal amounts (money removed from a cash drawer before closing the deposit):

1. Click Remove Cash.
2. If the preference REQUIRE_CASH_REMOVE_AUTHORIZE is set to Y, an authorization popup appears. A user having the AUTHORIZE_CASH_REMOVE entitlement must enter his/her user name and password, then click OK.
3. In the Cash Removed popup, enter the amount of cash being taken from the drawer.
4. Click Save.
5. A new row must be entered each time cash is removed from the same deposit. Press F6 to add a new row if needed.

To view more details:

1. On the Go To list, select Deposit Status.  The Deposit Remittance screen will appear.
2. Press F7 (Enter Query) to clear the screen.
3. Type in the deposit number and click F8 (Execute Query); the Deposit No., Paid Date, Remit Seq. No., Check No., Payment Type, Payment Amount, Applied Amount, Transaction Type, Account No., and Payer will appear.
4. Click the Detail tab to see more information.

Note: The Deposit Status Report (TC240, available by clicking Batch Products on the Main Menu) allows authorized users to check various statuses, types, and amounts.