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Adding Payment History to an Account

Last Revised: October 18. 2010

 

Table of Contents

Payment history can be entered in ACT 7 for current and prior years.  

ClosedUser Entitlements

The following user entitlement must be set for each user who needs access to the AG Rollback screens. It is part of the Add Payment History task.

Payment history can be entered by users having the CAD Save Calc Ag Rollback job. See Tasks, Entitlements, and Jobs for more information.

ACT8041 - View and use the History Addback screen.

 

ClosedClient Preferences

ACT8041_ALLOW_CURRENT_YEAR: Set to Y to enter payment history for the current tax year.  To allow additions only for prior years, set it to N.  Adding history to current year may cause reports to be out of balance.  

ENFORCE_ACCOUNTING_PERIODS: If this is set to Y, the AC deposit for the deposit date used in the Payment History Addback screen must be open. If it isn't, you will get a warning message. See Managing Deposits for more information.

 

A new receivable is created if you are adding history for a unit that does not already exist for that account and year.  If the receivable already exists, the existing receivable levy increases by the amount of the payment you add. After saving the information, a closed online deposit is created a deposit control type of HA is assigned). For new receivables, the Receivable screen will have a change date of 12/31/1980, which will prevent problems with report balancing. Other screens will  have a change date of the current date (the day the payment was added).

Warning! The property values you enter in this screen will be populated in the Homesite portion of the Property Value Detail screen if all of the values in the Account Master Jurisdictions screen are $0.00.  If this is not the correct placement of the values, you must go to the Account Master screens and change them (press F10 to save - do not save and calculate).

To add payment history to an account, follow the steps below:

  1. From the Main Menu, select Update, then History Addback.  The History Addback screen will appear.
  2. You cannot search for an account number on this screen. If an account number does not carry over to this screen, go to another screen and search for the number there, then return to the History Addback screen.
  3. The following fields are required:
  4. Year (Note: if the data for this year is in the archive tables in the database, you will receive a message telling you to use the Account Master Summary screen to 'rebuild' the year - use the Prior Year(s) button for this)
  5. Tax Unit
  6. Rec Type
  7. Roll Code
  8. Owner No.
  9. Delinquency Date
  10. Deposit Number
  11. Receipt Date (the receipt date must be after the beginning fiscal date for the year you are paying)
  12. Deposit Date (the deposit date must be after the beginning fiscal date for the year you are paying)
  13. Levy (in the Payment History portion.  This is the amount of the payment.)
  1. Enter any other information that you have available:
  2. Levy (this is the tax levy, entered in the top half of the screen. ACT recommends that you enter this field in order to avoid having a negative total due on the Account Status screen).
  3. Receipt No.
  4. Full Calculated Levy  (levy for this tax unit after adjustments have been entered.  This is also the levy as it would be without any freeze applied to an account).
  5. Legal Acres
  6. Values (Improvement, Homesite, Gross, Taxable)
  7. Exemptions
  8. Interest Paid, if any
  9. Penalty Paid, if any
  10. Attorney Paid (i.e., attorney fees), if any
  11. Refund, if any
  12. Discount, if any, on this payment
  13. TIF Amount paid, if any
  14. TIF P&I paid, if any
  15. Variance Amount for the payment, if any
  1. Click the Save button ( ) on the tool bar.  This information should now appear in the Account Master (Jurisdictions screen),  Receivable screen, Account Status, Deposit Status, and Payment History screens.

Technical Notes: The Change Date on the Receivable screen for this unit will be the current date. Behind the scenes, the 'datedone' on the rechist record will be the same as the deposit date and the change date on the rechist will be the deposit date minus 1. The deposit type will be HA (history addback). The deposit will be closed after the payment addback has been saved.