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When to use:  

At the end of each cashier’s shift or as needed for balancing purposes.  This report reconciles the daily transactions with actual cash totals.  There are 3 versions of this report:  Summary and Detail can be run from the Deposit Control screen, and a Complete one (known as the TC283) can be run from the Batch Menu.

What it displays:

Deposit Proof Summary - information on a single deposit.  Payments are listed in the order taken.  Information provided:  deposit number, deposit date, receipt date, operator ID, deposit status (open or closed), deposit type (online, reversal, for ex.), number of payments in the deposit, total amount of the deposit, total amounts by payment type (check, cash, credit card, and other), and totals paid to current and delinquent taxes.  For each transaction, the validation number, account number, tax year paid, payment amount, payment type, and check number are given.   

Deposit Proof List (Detail) - information about each payment in a single deposit, including all of the data provided in the summary (except totals for current and delinquent taxes).  Also displayed are, for each transaction, the rec type, owner number, paid date (receipt date), remit seq. number, and a breakdown of the payment amount into levy, penalty, interest, attorney fees, and refund due.  At the end of the report is a breakdown of the payment amount into amounts paid to each tax unit by levy, penalty, interest, attorney fees, and refund due.  The report is sorted by deposit number and validation number.

Deposit Proof List (Complete - TC283) - batch menu no. 6 provides information for up to 8 deposits per report. Payments are listed in the order taken.  Information provided:  deposit number, deposit date, receipt date, operator ID, deposit status (open or closed), deposit type (online, reversal, for ex.), number of payments in the deposit, total amount of the deposit, and total amounts by payment type (check, cash, credit card, and other)

Each transaction is broken down by validation number (a unique number assigned to identify an individual check, credit card, or cash payment that is part of the total deposit), account number, tax year, jurisdictions, payment amount, payment type, check number, variance amount (if any) and sub-total.  Transactions that have been moved to the archive tables are considered.

Deposit Proof Tax Unit List - batch menu no. 7 is a different version of the Deposit Proof List (Detail) that is sorted by deposit, remit seq. number, account, and tax unit.

Deposit Proof List by Remit Seq. - batch menu no. 67 provides options to limit data by deposit, deposit date range, or remit seq. no.

User Entitlements

The following user entitlements must be set for each user who needs access to the Batch Menu and Batch Request screens. They are part of the Run Batch Processes task.  See Tasks, Entitlements, and Jobs for more information. The user entitlement for each batch menu no. mentioned below must be set to Y for each authorized user. Batch menu nos. default to N when they are added.

BATCH_MENU - access to the Batch Menu to generate the reports.

BATCH_REQUEST - access to the Batch Request screen to see the reports.

To run a Deposit Proof List (Summary) or Deposit Proof List (Detail):

1. From the Main Menu, click the Payment Process () button or select Payment, then Payment Process, or click the Go To drop-down list and select Payment Process; the Deposit Control screen will appear.
2. Press F7 (Enter Query) to clear the screen.
3. Enter a Deposit No.
4. Press F8 (Execute Query); the Deposit Control screen will show the total paid and the amount of cash and checks in the deposit.
5. Click either Deposit Proof (for the detail report) or Deposit Proof Summary.  The report will print on your desktop printer.

To run a Deposit Proof List (Complete) report:

1. From the Main Menu, click on Products, then Batch Products.  The ACT Batch Menu will appear.  
2. Click on the Deposit Proof List line, batch menu no. 6.
3. Press Enter; the parameter screen for this report appears.
4. Leave Y in the Summary field.  This is the only current format for this report.
5. Enter in the names of the deposits for which you want proof lists.  You can do up to 8 at a time.  If you need more than 8 you will have to run another report.
6. Click Submit Job.
7. Click OK on the "OK to Submit Job" pop-up screen.  
8. To preview and print your report, see Previewing and Printing Reports.