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You can add fees for court costs, abstract fees, or any sort of miscellaneous fee.  All fee types must be entered as a unit numbered 9000 or higher in the Tax Unit Maintenance-Jurisdiction screen.  Court costs should be put in units 9000 - 9009 and  abstract fees should be placed in units 9010 - 9090.  Other fees can be in units higher than 9090.  In addition, all fees entered elsewhere in the system (e.g., tax certificate and returned check fees) will be displayed here.  Fees are displayed individually in the Receivable screen and are also included in the Account Status screen (except for Tax Certificate fees). A receivable does not need to exist on the account prior to adding the fee.

A fee unit or year cannot be changed after it has been saved. Tax certificate fees (unit 9500) cannot be changed -- only viewed.

User Entitlements

The following user entitlements must be set for each user who needs access to the Fees screens. They are part of the Manage Fees, and View Only Major Screens tasks.

Users having any job can view this screen. Changes can be made with these jobs: Cashier1, CashierNo2, Head Cashier See Tasks, Entitlements, and Jobs for more information.

ACT8040: Check the box to allow users to view the Fees screen.

FEES_INSERT: If ACT8040 is checked and this entitlement also checked, users can add new fees on the Fees screen. Uncheck this box to prevent users from adding fees.

FEES_UPDATE: If ACT8040 is checked and this entitlement also checked, users can change fees on the Fees screen. Uncheck this box to prevent users from changing fees

FEE_BELOW_PAID: If ACT8040 and FEES_UPDATE are checked and this entitlement is also checked, you cannot delete a fee, but you can change the fee amount to zero.  If this entitlement IS NOT checked and a payment has been made on the fee, the fee cannot be changed below the amount paid (if $10.00 was paid, the fee cannot be lower than $10.00).   The default is N (unchecked).

If either the SPECIAL_LIENS_INSERT or SPECIAL_LIENS_UPDATE user entitlements are checked, the Receipt column in the Fee screen changes to read 'Lien Number'.  For accounts with special liens, the lien must be created before adding a fee. A valid lien number must be entered, which will be inserted into the Receipt No. field in the Receivable screen when the fee is saved. Normally the only fees available for special lien users are for NSF (insufficient funds) and duplicate releases.

(V1 security only) Users having the Attorney role can add fees.

1. From the Main Menu, select Update, then New Fees, or click the Go To drop-down list and select New Fees.  The Fees screen will appear.
2. Select or change your account number as follows.  The Owner No. and Certified Owner fields will auto-fill.

3. Press Tab to go to the Owner No. field.  Change the number if necessary ('0' is the default for a single-owner account).
4. Enter the Year for which you want the fee added.

Note: If the account is archived for the year that is entered, you will receive a message telling you to rebuild the year in Account Master (using the Prior Year Rebuild button). For Philadelphia only, the year defaults to the oldest year with receivables.

5. Click the plus sign () next to the Tax Unit field.  The Fee Tax Unit List window will appear.
6. Highlight the appropriate fee and click OK.
7. Enter the Fee Amount.  (Example - enter $20 for $20.00, enter $20.15 for that exact amount).

Note: Make sure you have the fee completely highlighted to enter the new amount.

8. If either the SPECIAL_LIENS_INSERT or SPECIAL_LIENS_UPDATE user entitlements are checked, the Receipt column will be labeled 'Lien Number'.  A valid lien number can be entered, which will be inserted into the Receipt No. field in the Receivable screen when the fee is saved.  If the column is labeled 'Receipt', you cannot enter anything there.
9. To add more fees to the account, press the Down Arrow or click into the next line and repeat steps 4 through 7.
10. Press F10 (Save) to save the changes.

Note: If you move to a blank line by mistake, you will not be able to save.  Press the Up Arrow on your keyboard to move to a 'filled-in' line, so you can save your changes.

11. Click OK to the Save Confirmation message.  A receipt number will appear in the Receipt field.  You can use the receipt number(s) to find and pay specific fees in the Advanced Payment screens.

Notes:  Even after the fees have been paid, they will remain listed in the Fees screen.

If the client preference FEES_PAY is set to First, then all fees (including Returned Check Fees) will be paid first, before any levies or penalties and interest.

12. To make any changes to a fee, bring the account back to the screen, make any changes to the fee amount (the year and unit cannot be changed), then press F10 (Save).

Note: The Operator ID will change when a fee is changed.