Viewing a Summary of Payments (Escrow Payment Screen)

Last Revision:  March 22, 2007

Information about payments and balances associated with an account is displayed on the Account Status screens. The first tab, Escrow Payments, shows a summary of the payments, penalties, and account balances for a particular account.  You can search for information by dealer or CAD number.

To view the Escrow Payment screen:

  1. Double-click Account Status on the Main Menu or select Account Status on the Go To list.

  1. The Account Status screen will appear, showing the Escrow Payment tab.

  1. If you are carrying an dealer number from another screen, it will appear in the Dealer No. field with the payment data for that dealer and year.  If not, then enter another dealer number or a CAD number in the appropriate space and press Tab.

Notes: If you do not know the dealer number or CAD number, select Account Search in the Go To list. For more information, see Searching for an Account.

  1. The Year defaults to the current year.  Change it if desired.

Note:  Whatever year is entered will carry over to other screens in the SIT system if you use the Go To list.  For example, if you enter 2002 in Account Status screen, then the Owner Master, Account Search, and Notes screens will also display information for only 2002.  If you return to the Main Menu, the year resets to the most current one.

  1. Press Tab.

  2. The following information will be displayed.

FIELD

DESCRIPTION

Dealer No.

A unique number assigned to the account.

Year

The current escrow year for special inventory accounts.

CAD No.

The number assigned to the account by the appraisal dictrict.

Certified Owner

Certified owner of the account.

NSF Due

Returned item fee that is due for that account and year.  This is highlighted in yellow if a fee has been applied.

Month

Month that the payment is applied to. 'YS' indicates an annual declaration.

Sales Amount

Sales amount for that month, provided by the dealer.

Escrow

Escrow levy due for that month.  This is the net amount due after voids and reversals.

Penalty  

Late payment charge, assessed if the payment is made after the 10th of the month being paid.  These amounts are highlighted in yellow.

Escrow Paid

Escrow levy paid for that month.  This is the net amount paid after voids and reversals.

Penalty Paid

Late payment amounts that have been paid.  They are highlighted in yellow.

Total Paid

Total amount paid for the month, including penalty and NSF fees.

Escrow/Refund

Overpayments to be refunded.

Amount Due

Amount still owed for that particular month.  Note: when an annual shortage payment is due and paid (whether in full or not), the amount due is not zeroed out.  In all other cases, the amount due will be $0.00 if the escrow and penalty have been paid in full.

Sales

Checked regardless of sales amount in a month. Unchecked if a payment reversal or a transfer of a complete payment is done. Transfers of a portion of a payment retain the checkmark.

Totals

Total values for combined monthly payments, which are the sum of all transactions, including reversals and transfers.

Shortage Payment

Checked if an annual shortage payment has been made.

Dist. Type

Distribution Type - LV (Levy). Indicates what type of funds were distributed to the tax units.

Levy, Penalty, Overage, Total Paid

Indicates the amount of funds distributed to tax units for this account.

  1. Double-click in any of the fields for a particular month to view information about the transactions that were applied to that month.  The following information is displayed:

FIELD

DESCRIPTION

Month

Month to which the payment is applied.

Tax Unit

Jurisdiction to which the payment was applied.

Status

Indicates the type of transaction. VO means void, RV means reversal

Receipt Date

Receipt date of the payment.

Sales Amount

Sales amount for that month, provided by the dealer.

Total Paid

Total amount paid for the month, including penalty and NSF fees. Reversals, voids, and transfers out of the account are indicated as negative amounts.

Escrow

Escrow levy due for that month.  

Penalty  

Late payment charges due for that month.

Escrow Paid

Escrow levy paid for that month

Penalty Paid

Late payment charges paid for that month.

Total Paid

Total amount paid for the month, including penalty and NSF fees.

Escrow/Refund

Overpayments to be refunded.

Deposit No

Deposit number of the highlighted payment.

Validation No

System-generated number to the highlighted payment

Change Date

Date the last change was made to the account.

Operator ID

User who made the change.

 

  1. The most recent note having a MSG code appears in the Sticky Notes area at the top of the screen.  To see additional information about the account currently displayed, click the Notes button. In the Notes pop up window, you may enter or change any information.  The Notes button can be clicked at anytime while you are viewing the Account Status screens.

  1. To change the information, simply edit the desired note, then skip to step c below.

  2. To add a new note, press F6 (Insert) to get a new blank line.  Enter the note.  The Change Date is auto-filled as the current date.

  3. Click Close.

  4. Select Yes on the confirmation message asking if you want to save the change.

  5. To verify the note, click the Notes button again.  The new note will be at top of the popup, since it is the most recent one.

  1. When the detail for a month is displayed, the Annual Declaration Receipt, Reprint Receipt and Balance Due Letter buttons are available for use.  

  2. Annual Declaration Receipt button:  Double-click the payment line for month YS (this should be the top line in the Escrow Payment screen). Click the Annual Decl. Receipt button.  The receipt will print automatically.

  3. Reprint Receipt button:  Double-click the payment that you wish to re-print. A pop up window opens that shows information about that payment.  Click the Reprint Receipt button; a duplicate receipt for that payment will be printed automatically.  Receipts cannot be printed for negative sales amounts and refunds. Refunds due do not show on receipts. If the client preference RECEIPT_SHOW_OVERPAY is set to Y, the name of the Balance Due column will change to Overpay for escrow only payments.

  4. Balance Due LTR button:  Double-click a payment that is short of the amount due for that month.  A pop up window opens that shows information about that payment.  Click the Balance Due Letter button; a duplicate of the Balance Due Letter sent to the account owner will be generated.

  1. In order to view information about a specific payment, click the Transaction Detail button on this pop-up.  The following information will be displayed in another popup window:

FIELD

DESCRIPTION

Validation No.

A unique, system-generated number assigned to that payment.

Deposit Date

The deposit date of the transaction.

Check No.

Check number, if applicable.

Payer Name

Payer's name, either the certified owner or the alternate payer.

Payment Type

1 for Check

2 for Cash

Payment Amount

Payment amount tendered

Change Due

Amount of cash tendered over the amount due

  1. To return to the Escrow Payment screen, click Close on all pop-ups.